9. Consider amending the Odessa Building Improvement District Infrastructure and Façade Grants Program guidelines to provide for a procedure to consider requests for variances (Resolution)

[9. Consider amending the Odessa Building Improvement District Infrastructure and Façade Grants Program guidelines to provide for a procedure to consider requests for variances (Resolution)]

OKAY. THE WE NEED TO CONSIDER AMENDING THE ODESSA BUILDING IMPROVEMENT DISTRICT INFRASTRUCTURE AND FACADE GRANT PROGRAM GUIDELINES TO PROVIDE FOR A PROCEDURE TO CONSIDER REQUESTS FOR VARIANCES. YOU REMEMBER WE HAD THIS DISCUSSION LAST TIME THAT THERE ARE THERE ARE SOME THINGS THAT DEPENDING ON IF THEY STARTED THE GRANT BEFORE. AND I THINK JAMES, OUR ATTORNEY, TALKED TO US ABOUT CHANGING THE LANGUAGE UP A LITTLE BIT SO WE'D BE IN COMPLIANCE. JAMES, DO YOU WANT TO TALK TO US ABOUT THAT? YES, MA'AM. THAT'S MY CHANGES STARTED. YOU SHOULD HAVE A FILE LIKE I HAVE. IT STARTS ON PAGE 55. OKAY. AND IT WOULD BE A NEW ARTICLE FIVE OF THAT. TEXT. OKAY. THAT'S THE PROPOSED VARIANCE LANGUAGE. IT'S JUST A NEW ARTICLE. AND IT TRANSPORT INFRASTRUCTURE AND FACADE GRANTS. SO THAT'S THE PROPOSED LANGUAGE THAT WE'VE HAD A CHANCE TO REVIEW IT. AND THEN IT GETS TO SOME TYPICAL VARIANCE PROCESS. AND IDEALLY WHAT YOU'RE GOING TO WANT IS A VARYING PROCEDURE IS YOU'RE GOING TO WANT SOME PROCESS THAT REQUIRES AN APPLICANT TO SUBMIT THE REQUEST FOR VARIANCE.

EXPLAIN WHY AND EXPLAIN JUST DETAILS FOR THE BOARD TO HAVE IN FRONT OF IT TO MAKE A DECISION AND HAVE SOME GUIDANCE CRITERIA ON THE HOW IT WORKS AND CRITERIA THAT GUIDES YOUR LIBERTY APPROVED. WHEN DO WE DO NOW. SO JUST SOME BASICS THERE THAT THE BOARD IS FREE TO LOOK AT THAT. AND THERE HE GOES. THE BOARD IS FREE TO LOOK AT THAT AND MAKE THE DETERMINATION AS TO WHETHER THEY LIKE THAT LANGUAGE OR NOT, OR IF THEY WANT SOME PROPOSED CHANGES. WE CAN TAKE NOTE OF THOSE CHANGES. OKAY. AND WE ALL HAVE THOSE VARIANCE PROCEDURES. DO YOU I'VE GOT ON HERE. YEAH, YEAH. DO WE WANT TO TO WE WANT TO GO THROUGH THOSE. DO YOU WANT TO LOOK AT THEM AND WE CAN VOTE ON THEM NEXT TIME. WHAT DO YOU WANT TO DO. IF YOU REMEMBER, THESE WERE NOT BIG THINGS. THEY WERE JUST THAT SOME PEOPLE HAD HAD STARTED WORK BEFORE THEY'D BEEN APPROVED. AND YOU KNOW, THEY WERE LITTLE THINGS. AND SO WE JUST WANTED TO BE IN COMPLIANCE AND ALLOW FOR VARIANCE. SO I THINK I THINK IF HE'S CONFIDENT HE GOT IT. I THINK YOU FEEL GOOD ABOUT THAT. JAMES AND WILL. OKAY, I BELIEVE SO. AND IT'S LIMITED TO THE REGULATIONS. WHAT WE'RE FOCUSING ON. IF YOU LOOK AT ARTICLE TWO AND ARTICLE THREE, YOU GOT ARTICLE TWO, THE INFRASTRUCTURE PROGRAM. THEY'RE THEY'RE VERY SIMILAR. SIX REGULATIONS. I MEAN, THEY'RE VERY SIMILAR LANGUAGE. IF YOU LOOK AT PARAGRAPH FIVE, IT'S THE REGULATIONS. IT'S REGULATIONS ARE A THROUGH H. AND THAT'S WHERE IT TALKS ABOUT

[00:35:04]

ELIGIBLE INFRASTRUCTURE COSTS AND OTHER. YOU KNOW, THAT'S THAT WAS SORT OF WHAT WAS THE SUBJECT THAT CAME UP IN THE LAST MEETING, ELIGIBLE INFRASTRUCTURE COSTS. SO IT'S A VARIANCE FROM THE REGULATIONS. SO YEAH, I THINK, I MEAN, I KEPT IT PRETTY EVEN. I DID KEEP IT LIMITED TO THOSE TYPE OF REGULATIONS. BUT YEAH, I MEAN, I THINK IT'S PRETTY CLEAR. OKAY, TO PROVIDE A PROCESS THAT'S REALLY THE IDEA IS TO PROVIDE A STRUCTURED PROCESS. SO THE BOARD HAS SOMETHING TO REVIEW AND ALSO TO PUT THE BURDEN ON AN APPLICANT TO PROVIDE WHAT I NORMALLY GET IN ANY KIND OF VARIANCE PROCESS IS AN APPLICANT WON'T PROVIDE ENOUGH INFORMATION. AND THEN THE BOARD SAYS, WELL, WE NEED MORE. COME BACK AND REALIZE THERE'S. YES.

AND SO THIS IS ENTICING THE APPLICANT AND PUTTING IT ON THE APPLICANT OR PUTTING THE ONUS ON THE APPLICANT. IF YOU WANT A VARIANCE, COME TO THE BOARD AND BE PREPARED TO FULLY EXPLAIN WHY AND PROVIDE IT WITH SOME SORT OF DOCUMENTATION. THAT WAY THE BOARD HAS INFORMATION THAT CUTS DOWN ON, OKAY, WELL, WE'LL NEED A TABLE THIS MEETING AND TABLE, THIS APPLICATION, COME BACK AT ANOTHER MEETING. THAT'S THE IDEA BEHIND VARIANCES IS JUST TO MAKE CERTAIN ENOUGH INFORMATION COMES FORWARD FOR THE BOARD TO REVIEW AND HAVE A MAKE A DECISION. OKAY, HOW MANY TIMES? AND I'M JUST READING THROUGH THIS NOW, IS THERE ANYTHING THAT PROHIBITS A BUSINESS OR ORGANIZATION FROM APPLYING MORE THAN ONCE THEY CAN APPLY? IT'S I DID CAP IT IN NOT TO SUBMIT THE EXACT SAME APPLICATION OVER AND OVER. AND IF THE BOARD THERE'S CERTAIN I HAVE SOME LANGUAGE IN THERE THAT SAYS, LOOK, IF YOU MISS A MEETING AND I THINK I HAVE IT IN THERE, I WAS REALLY CAREFUL TO PUT THIS ON UNDER H YOU KNOW, UNDER THE, UNDER THE, I GUESS IT WOULD BE PAGE 57 OF YOUR DOCUMENT. THE DECISION IS FINAL. THERE'S NO ■APPEAL. WE DON'T WANT TO APPEAL THESE. THIS IS THIS IS A FINAL DECISION. AND AND I BELIEVE I HAVE IN. THERE IS A. MAY ALLOW A REHEARING. IF YOU MISS, IF YOU MISS, IF YOU MISS A MEETING, YOU KNOW, THEY SAY, LET'S SAY IF THE APPLICANT HAS IT SCHEDULED FOR A HEARING IN FRONT OF THE BOARD AND HE MISSES THAT MEETING, ODC WOULD HAVE DISCRETION TO LET THEM COME BACK AND RESCHEDULE THAT HEARING. BUT I WANTED TO PREVENT REPEAT VARIANCES SO THE BOARD DOESN'T GET THE SAME APPLICATION EVERY EVERY MEETING. OKAY. ANY ANY OTHER CONCERNS OR QUESTIONS ABOUT THAT? YOU RECALL, WE WEREN'T TRYING TO PREVENT ANYBODY FROM APPLYING. WE WERE JUST TRYING. SO MANY PEOPLE START AND THEN FIND OUT ABOUT THE FACADE GRANTS AND THEN WANT TO COME DOWN. SO WE JUST WANTED TO HAVE A VARIANCE THAT THEY WOULD STILL QUALIFY EVEN IF THEY HAD STARTED THE WORK. SO AND MADAM CHAIRMAN, UNDER PARAGRAPH F, YOU CAN SORT OF SEE THERE'S SOME CRITERIA THAT I MENTIONED. AND IF IF YOU KNOW, THE TERMINATION OF ITS FUNCTIONS AND HARDSHIP, I MEAN, YOU MAY HAVE CIRCUMSTANCES WHERE, HEY, LOOK, YOU'RE GOING TO THEY'RE GOING TO THEY SPENT A SIGNIFICANT SUM OF MONEY AND THEY ONLY FOUND OUT ABOUT IT LATER. I MEAN, THAT WOULD BE A HARDSHIP. SO IT GIVES THE BOARD DISCRETION TO MAKE A DETERMINATION. THAT'S THE IDEA.

OKAY, OKAY. I'D ENTERTAIN A MOTION TO APPROVE THE TO APPROVE THIS RESOLUTION FOR THE ODESSA BUILDING IMPROVEMENT DISTRICT INFRASTRUCTURE AND FACADE GRANT PROGRAM GUIDELINES.

SECOND, RONNIE PHILLIPS MADE THE MOTION, SECONDED. ALL THOSE IN FAVOR, SAY AYE. AYE. OPPOSED.

[10. Remove from the table and consider a resolution approving a performance agreement with Team Refurb]

THE MOTION CARRIES. OKAY. I NEED A MOTION TO REMOVE FROM THE TABLE THE RESOLUTION WITH TEAM REFURB. WE WE TABLED THAT LAST TIME. I'LL MAKE THAT MOTION SECOND. OKAY. MIKE MADE THE MOTION. GAVIN SECOND. ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED. OKAY. THAT MOTION IS CARRIED. THIS ISSUE IS NOW BACK ON THE AGENDA. SO NOW WE WOULD CONSIDER THE RESOLUTION THAT'S IN OUR PACKET APPROVING A PERFORMANCE AGREEMENT WITH TEAM REFURB. THAT WOULD CHANGE THE PAYMENT. HELP US WRITE THE SCHEDULE. YEAH I THINK THIS THIS IS CLEARS UP WHAT WE INTENDED TO DO. YEAH. MAKE A MOTION. WE ACCEPT IT. OKAY. MOTION MADE BY TIM. SECONDED BY SECOND RONNIE. ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED. OKAY. SO WE WOULD APPROVE THIS

[00:40:03]

PAYMENT SCHEDULE. BACK UP, BACK UP, BACK UP. REFURB IS THE ONE THAT IS A CLIENT OF OURS. I NEED YOU NEED TO ABSTAIN. SOMEONE ELSE NEEDS TO MAKE THAT MOTION. I'LL MAKE THE MOTION.

I'LL SECOND IT. OKAY. I REMEMBER THAT NOW. YEAH. I JUST SIGNED FOR IT A WHILE AGO. AND THAT WAS YOU RECALL THAT WAS THE THE CHANGE IN THE PAYMENT SCHEDULE. YEAH. OKAY. OKAY. ALL THOSE IN FAVOR SAY AYE. OPPOSED. OKAY. AND ONE ABSTENTION. OKAY. THEN THAT RESOLUTION, THAT PERFORMANCE AGREEMENT IS ACCEPTED. OKAY. THEN WE HAVE TO CONSIDER A RESOLUTION APPROVING

[11. Consider a resolution approving a performance agreement with Panchito’s Burritos for a façade and infrastructure grant]

A PERFORMANCE AGREEMENT WITH PANCHITO FOR A FACADE AND INFRASTRUCTURE GRANT. AND REMEMBER, THAT WAS A THAT WAS ONE OF THE ISSUES IT STARTED THAT THEY HAD ALREADY STARTED THEN. YEAH. SO SO NOW THAT WE HAVE DO WE HAVE TO DO ANYTHING ABOUT THE VARIANCE? WELL, I MEAN, THE REGULATIONS THAT WERE JUST APPROVED STILL REQUIRES AN APPLICATION. THEY STILL NEED TO COME FORTH AND PUT UP AN APPLICATION AND ALLOW THE BOARD TO CONSIDER THAT TO ALLOW US TO GIVE THEM MORE MONEY. CORRECT. RIGHT. OKAY. OKAY. SO IF THEY IF THIS ENTIRE AGREEMENT IS CONTINGENT UPON A A REQUEST FOR VARIANCE, THEY WOULD STILL NEED TO PROVIDE THAT INFORMATION TO THE BOARD. AND THAT WAY THE BOARD CAN ACT ON IT, WHICH IT WOULD BE BECAUSE WE GET GEORGE TO COME UP. I THINK GEORGE WAS HANDLING THAT. CAN WE TALK TO GEORGE? SURE. CAN GEORGE TALK TO US? YEAH. WELL, YOU HAVE TO ASK. SO ACTUALLY PANCHITO IS ONE THAT ACTUALLY COMPLETED THEIR APPLICATION ON TIME. IT WAS JUST FOUND IN A DESK SOMEWHERE BEFORE. SO IT WAS NOT A MISHANDLED APPLICATION. THE SPRINGWATER IS THE OTHER ONE. THAT IS ACTUALLY THE THE REASON FOR THE VARIANCE. AND SO AFTER THAT COMPLETION, I BELIEVE IT WON'T BE ON THIS AGENDA, BUT IT WOULD BE ON THE FOLLOWING AGENDA FOR NEXT MONTH. I THOUGHT PANCHITO WAS THE ISSUE WAS THEY HAD STARTED WORK BEFORE WE HAD APPROVED IT. NO, MA'AM. IT WAS THE PANCHITO DID THEIR APPLICATION. IT WAS JUST IN A DESK, IN A DRAWER. AND THEN WE STARTED WORKING IT AFTER THE FACT. BUT THEY'D ALREADY STARTED WORK. THEY'VE ALREADY STARTED WORK AND COMPLETED THE WORK, BUT THE APPLICATION WAS SUBMITTED. YEAH, BUT THAT'S WHAT. RIGHT. YEAH, I THINK, I THINK YEAH, SPRINGWATER WAS THE ONE THAT STARTED THE WORK. AND THEN THE APPLICATION CAME IN AS THEY WERE NOTIFIED LATER ON THAT THE GRANT WAS AVAILABLE. YEAH. OKAY.

SO WE NEED TO GIVE PANCHITO THEIR MONEY. WELL, APPARENTLY. APPARENTLY THEY NEED TO DO THEY NEED TO FILL OUT ANOTHER APPLICATION OR DO I THINK WHAT HE'S SAYING, MA'AM, IS THE PANCHITO IS THEY HAD AN APPLICATION ON FILE BEFORE THEY HAD AN APPLICATION ON FILE.

ACTUALLY THEY DIDN'T. YEAH. EVEN WHENEVER IT WAS FOUND IN A DESK THEY HAD STARTED. YEAH.

BECAUSE UNDER THE REGULATIONS, IF WE'RE DEALING WITH FACADE, IT JUST SAYS ONLY FACADE COST INCURRED AFTER RECEIPT OF AN APPLICATION AFTER RECEIPT OF AN APPLICATION BY ODC ARE ELIGIBLE FOR REIMBURSEMENT. I BELIEVE THEY, THEY THEY DID ALL THE WORK AFTER THE APPLICATION WAS SUBMITTED. NO, THE OTHER ONE. NO THEY DIDN'T. IS THAT RIGHT? IS THAT GEORGE? IS THAT RIGHT? OR THEY THEY'VE DONE ALL THE WORK, BUT THE APPLICATION WAS IN SOMEBODY'S DESK DRAWER. IT WAS THE IT WAS A SPRING WATER THAT HAD THAT ONE. THE SPRING WATER STORE WAS THE ONE THAT STARTED THEIR CONSTRUCTION WORK, THEN SUBMITTED THE APPLICATION. OKAY, BUT CHEETOS. CHEETOS SUBMITTED IT IN, I BELIEVE IN IT WAS LIKE DECEMBER OR JANUARY. IT WAS AFTER. IT WAS BEFORE.

AND THEN THEY DID THEIR WORK AND THEN THEY DID THEIR WORK. YES. OH, OKAY. OKAY. THAT'S YEAH, I THINK THEY SUBMITTED IN DECEMBER WAS DONE IN JANUARY, FEBRUARY AND COMPLETED IN MARCH, IF I REMEMBER CORRECTLY. OKAY. SO THEN ALL WE NEED TO DO IS APPROVE THIS RESOLUTION. YES.

I'LL MAKE A MOTION. SECOND. SECOND. OKAY. MIKE MADE THE MOTION. RONNIE SECONDED. ALL THOSE IN FAVOR, SAY AYE. AYE. OPPOSED? THANK YOU. THE MOTION PASSES. THEY HAVE THE BEST BURRITOS. THEY'RE. THEY'RE HOT. OKAY. WE NEED A MOTION TO REMOVE FROM THE TABLE THE

[12. Remove from the table and discuss and consider the Annual Financial Report for the fiscal year ending September 30, 2025 (Resolution)]

ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING SEPTEMBER 30TH, 2025. SO MOVED. SECOND.

ALL THOSE IN FAVOR? AYE. OPPOSED. OKAY. THAT THIS HAS BEEN NOW PUT BACK ON THE TABLE.

AND WE NEED A MOTION TO CONSIDER THE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING SEPTEMBER. KAYLA, YOU WANT TO TALK TO US ABOUT IT FIRST? I WENT THROUGH IT A LITTLE BIT LAST TIME, BUT I'LL I'LL RUN THROUGH IT AGAIN. RIGHT. THE MOST IMPORTANT PAGE, I DON'T KNOW IF YOU HAVE IT WITH YOU FROM LAST TIME, BUT THE MOST IMPORTANT PAGE IS THE.

NET POSITION PAGE. THAT'S WHAT WE ALL THAT'S OUR BIGGEST CONCERN. AND THIS IS THE ONE

[00:45:01]

THAT SHOWS THAT THE NET POSITION, WHICH IS OUR FUND BALANCE, THE ENDING BALANCE IS 98.3 MILLION. THAT GOES BACK TO KIND OF WHAT WE WERE TALKING ABOUT EARLIER, THAT THAT IS UNRESTRICTED, AND IT'S BECAUSE OF THE WAY WE CLOSED THE YEAR. YOU AND I ARE GOING TO SIT DOWN TOGETHER AND FIX THAT THIS YEAR. THAT'S THE BIGGEST THING ON THIS FINANCIAL STATEMENT. AND YOU REMEMBER FROM THIS THIS REPORT, THIS AUDIT REPORT, THEY DON'T DO IT LIKE WE DO OUR MONTHLY WHERE WE HAVE THE RESERVE PIECE. AND THIS IS WHY JUSTIFIABLY SO THAT THE COUNCIL LOOKS AT THIS AND SAYS, YOU'RE SITTING ON $92 MILLION AND NOT DOING ANYTHING WITH IT BECAUSE IT'S NOT PRESENTED THE SAME WAY. SO. RIGHT. SO THE WAY THE AUDITORS PRESENTED IS THE TRUE OBVIOUS, THE REQUIRED GASB WAY TO DO IT. THERE'S HONESTLY, IT'S REALLY HARD. THERE'S, THERE'S A LOT OF STEPS THAT WOULD HAVE TO BE TAKEN TO CHANGE THIS. AND I HAVE ACTUALLY SOME OF THOSE POINTS ADDRESSED IN THE BUDGET DOCUMENTS WHEN WE TALK ABOUT THAT IN A MINUTE. BUT THAT'S THE BIGGEST THING ON THE ACTOR, IS THAT YOU DID YOUR FUND BALANCE DID INCREASE $6 MILLION. THERE WAS AGAIN, WE TALKED ABOUT THIS LAST TIME. THERE WAS A CORRECTIVE ACTION PLAN BECAUSE THE AUDITS HAD FALLEN SO FAR BEHIND. KATIE AND I WORKED VERY HARD TO GET THEM CAUGHT UP. WE'RE GOOD. CITY MANAGEMENT NOW HAS A NEW CFO COMING IN ON MONDAY, SO WE'RE GOING TO HAVE EVEN MORE EXPERTISE AT THE HELM TO GET EVERYTHING DONE. WE'RE WORKING CLOSELY WITH JERRY BECKERT, WHICH IS AN ACCOUNTING FIRM THAT SPECIALIZES IN HELPING MUNICIPALITIES MEET THESE RIDICULOUS AUDIT DEADLINES AND, YOU KNOW, HELPING US ALL STAY COMPLIANT BECAUSE IT'S IT'S VERY DIFFICULT TO MEET THEIR REQUIREMENTS IN A BIGGER CITY. SO THE CORRECTIVE ACTION PLAN REALLY GOES BACK TO A COUPLE OF YEARS AGO, BUT IT JUST TAKES A WHILE TO GET CAUGHT UP ON YOUR INTERNAL CONTROLS, WHAT THE CORRECTIVE ACTION PLAN IS. WE JUST SIMPLY WEREN'T DOING OUR RECONCILIATIONS TIMELY. I DON'T THINK THAT'S A SECRET. I THINK WE TRIED TO BE HONEST WITH YOU ALL ABOUT THAT, THAT THERE WAS JUST NO BANDWIDTH THERE. THIS IS BEING CORRECTED. YOU CAN TELL JUST FROM THE FINANCIALS THAT WE'RE STAYING BETTER. ON TOP OF IT, THERE'S WE'RE STAYING MUCH CLOSER ON WHAT'S GOING ON THERE. SO THOSE ARE THE BIG THINGS. WE DID GET A CLEAN AUDIT. THERE WAS WAS UNMODIFIED OPINION, WHICH IS GREAT. IT'S THE BEST WHEN YOU CAN GET. WHAT THAT MEANS IS THE RECORDS THAT WE HANDED THE AUDITORS, ALTHOUGH THERE WERE SOME THINGS THAT WE HAD NOT DONE IN THE BEST CAPACITY, NOTHING WAS FRAUDULENT. WE WEREN'T DOING ANYTHING WITHOUT TRYING TO APPLY THE INTERNAL CONTROLS. WE DIDN'T BREAK ANY RULE, POLICIES AND PROCEDURES AND THAT WE WERE HONEST AND OPEN WITH AUDITORS. PRETTY MUCH WHAT THAT MEANS, WHICH IS THE BEST OPINION YOU CAN GET? WELL, I'M SO GRATEFUL THAT WE HAVE IT, THAT WE HAVE THE ONE NOW FROM THE END OF THE YEAR. SINCE WE'RE GETTING READY TO FINISH UP THIS YEAR, WE'RE COMING UP ON IT. SO WE APPLAUD YOU AGAIN FOR WHAT IT TOOK TO GET THREE YEARS CAUGHT UP, AND WE LOOK FORWARD TO WORKING WITH YOU. TIMELY ON. YES, IT WILL BE. WE'RE WE ARE ALREADY MAKING BIG LEAPS AND BOUNDS. SO WE'RE DOING REALLY GOOD ON THAT. SO ALL THOSE IN FAVOR OF THE RESOLUTION TO ACCEPT THE ANNUAL FINANCIAL REPORT, SOMEBODY MAKE A MOTION TO DO MOTION. I'LL MAKE A MOTION. MIKE. SECOND. GAVIN. OKAY. ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED. OKAY. SO THE ANNUAL REPORT IS ACCEPTED. THANK YOU KEVIN. OKAY. CONTRACTOR PROPOSALS. WE'RE

[13. Review and discuss contractor proposals for the 2026-2027 fiscal year]

GETTING READY FOR WE'RE GETTING READY FOR OUR BUDGET TO PUT TOGETHER OUR BUDGET. AND SO FOR THE NEW BOARD MEMBERS, THE CONTRACTORS BRING US THEIR PROPOSALS FOR CONTRACTS FOR THE NEW BUDGET. THAT'S WHAT THIS IS ALL ABOUT. SO. OKAY. TOM. YES, YOU HAVE OUR PROPOSAL IN YOUR PACKET AND I CAN GO THROUGH IT OR I CAN. IF YOU'VE DEVELOPED ANY QUESTIONS BEFOREHAND, I'LL BE HAPPY TO ADDRESS THOSE. I THINK THE I THINK THE FOR ME AT LEAST, YOU KNOW, I THINK THAT WAS IF IF YOU WANT TO TALK ABOUT ANY VARIANCE, ANY SIGNIFICANT VARIANCES, MAYBE JUST AN EXPLANATION OF THEM, THE THE MOST SIGNIFICANT THERE IS A, AN OVERALL 9.6% INCREASE.

MOST OF THAT IS RELATED TO THE ADDITION OF PERSONNEL. WE'RE REQUESTING TO ADD ONE EMPLOYEE.

[00:50:01]

WE'VE ALSO BEEN IN CONVERSATIONS WITH AARON SMITH, AND I KNOW HE HAS TALKED TO HIS LEADERSHIP TEAM. SOME OF THE DUTIES INVOLVED WOULD NOT ONLY BE WITH WITH COMPLIANCE ON OUR END WITH ODC AND GATHERING ALL THE MATERIALS REQUIRED AND WORKING WITH THE CITY'S LEGAL TEAM AND THINGS TO MAKE SURE WE GET EVERYTHING NEEDED. THAT ALSO INCLUDES WORKING WITH THE CITY'S FINANCE DEPARTMENT WITH REGARDS TO COMPLIANCE REPORTS, COMPLIANCE AUDITS. BUT I KNOW THE IN TALKING TO AARON, THERE'S BEEN DISCUSSION ABOUT THEIR NEED FOR SOMEBODY TO HELP.

380 AGREEMENTS WORK WITH TERSE TIFF. OTHER DISTRICTS LIKE THAT, INDUSTRIAL DISTRICTS, WHATEVER REPORTING AND SUCH THAT GOES ALONG WITH THAT. AND SO IT EVEN THOUGH IT WOULD BE UNDER OUR OPERATION AND AND OUR PAYROLL, WE WOULD PROVIDE SOME SERVICES THAT WOULD BE BENEFICIAL FOR THE ECONOMIC DEVELOPMENT EFFORTS HERE AT CITY HALL. AND SO THE YOU WILL SEE THAT THE THE LINE ITEMS THAT ARE AFFECTED BY THAT ARE OBVIOUSLY SALARY AND WAGES. AND I'M SORRY, I'M ON THE ON THE SPREADSHEET WITH THE THE ACTUAL FIGURES ON IT. PAGE ONE OF ONE. THERE YOU GO. AND SO YOU SEE 4005 SALARY AND WAGES 4007. AUTO ALLOWANCE 4020. OBVIOUSLY PAYROLL TAXES.

THOSE ARE ALL AFFECTED. OTHERS ARE THE EMPLOYEE INSURANCE AND EMPLOYEE RETIREMENT DOWN AT 40, 50 AND 4060. NOW ON ON 4050 THAT I'VE GOT TWO FOOTNOTES THERE IN THAT LAST COLUMN A AND B, A IS REGARDS TO THE ADDITION OF A NEW EMPLOYEE. B IS THE INSURANCE PROGRAM WE'RE ON WITH WITH THE CITY OF ODESSA AND THE INCREASES THAT HAVE INCURRED WITH THAT. AND THEN AS FAR AS INCREASES, THOSE ARE PROBABLY THOSE COLUMNS I JUST LISTED ARE THE ONES THAT THAT HAVE THE GREATEST AMOUNT. THERE'S A COUPLE THAT ARE SIGNIFICANT DROPS, ALTHOUGH THEY'RE MINOR EXPENSES, OVERALL COPY EXPENSE. THAT'S KIND OF SELF-EXPLANATORY. WE JUST LOOKED AT ON ON ITEM 5090 PUBLIC RELATIONS PROMOTIONS. WE JUST LOOKED AT WHAT WE DID THIS YEAR AND WE DROPPED IT BECAUSE OF, OF WHAT OUR EXPENSES WERE THIS YEAR. AND THE SAME WITH THE SITE SELECTORS THAT WENT DOWN QUITE A BIT. SITE SELECTORS WENT DOWN BECAUSE WE HAD BUDGETED TO HOST THE EVENT WE DID BACK IN APRIL WHEN WE HOSTED THE HIGH GROUND SITE SELECTOR EVENT. WE DO NOT HAVE ONE CALENDARED FOR FOR NEXT YEAR JUST BECAUSE THERE WASN'T ONE AVAILABLE TO US.

OKAY, I MAY COME BACK AND ASK FOR AN AMENDMENT, BUT AT THIS TIME I'M NOT ON THE SALARIES AND WAGES. DOES THAT INCLUDE SOME SORT OF ANNUAL INCREASE FOR THE EXISTING EMPLOYEES? YOU SAY IT'S FOR AN ADDITIONAL EMPLOYEE. THAT'S ALL. ALL OF THE ABOVE THAT THAT IS, YOU KNOW, FOR POTENTIAL INCREASES AND EVERYTHING WITH EXISTING SALARY AND THEN THE ADDITIONS AND THAT PERCENTAGE OF INCREASE IS FOR EXISTING EMPLOYEES. WELL, WE USUALLY DISCUSS THAT LIKE DURING EVALUATION. OKAY. BUT YOU'VE CONSIDERED THAT IN HERE. YEAH. THAT IS IN HERE. YES, YES.

OKAY. OKAY. AND WE, WE WE GO CONSERVATIVE. AND PER OUR AGREEMENT WITH THE CITY, ANY LEFTOVER FUNDS, WE RETURN TO THE CITY AND IT'S ALL AUDITED. SO LOOKING AT THIS, WELL, WE DON'T WE DON'T KNOW WHETHER THERE'S ANY ANYTHING LEFT OVER BECAUSE WE'RE NOT THROUGH WITH THIS YEAR. RIGHT. THERE WILL BE SOME MONEY LEFT OVER THAT WE RETURN. YES. AND WEREN'T WE GOING TO DO SOMETHING WITH THAT? RENEE? RENEE. WEREN'T WE GOING TO DO SOMETHING? DIDN'T WE ALLOCATE THAT FOR SOMETHING? I KNOW LAST YEAR WE PROVIDED MONEY THAT WAS LEFT OVER TOWARDS MEMBERSHIP IN THE PORTS TO PLAINS, WHICH IS. THAT'S WHAT IT WAS. YEAH. AND WE DID THAT IN THE LAST BUDGET CYCLE OUT OF THE MONEY TO BE RETURNED. OKAY. AND IS THAT SOMETHING THAT IS RECURRING? I MEAN, YOU MIGHT WANT TO PUT IT IN THE BUDGET, I GUESS IS WHAT I'M SAYING. WE PROBABLY BEFORE THE NEXT BUDGET MEETING, HAVE A DISCUSSION WITH WITH CITY LEADERSHIP ON THAT. I'LL LET YOU. THAT IS AN ANNUAL MEMBERSHIP. SO WE DO NEED TO DISCUSS IF CITY OF ODESSA IS PAYING THAT OR WE WILL BE PAYING THAT. I THINK LAST YEAR WE PAID IT BECAUSE WE DID HAVE IT. WE WERE SENDING IT BACK. RIGHT? FIRST TIME THAT WE'VE BEEN MEMBERS. SO WE JUST NEED TO VERIFY WITH AARON HOW HE WANTS TO DO THAT. OKAY. SO IN THIS BUDGET YOU'VE GOT YOU'VE COVERED THE WORK YOU'RE DOING THIS YEAR THAT WE ADDED ON WITH

[00:55:03]

THE ACTUALLY, WE PAID IT LAST YEAR, RIGHT AT THE END OF THE YEAR, IT OVERLAPPED. SO THAT'S FOR THE CURRENT. SO THERE WILL BE ANOTHER ONE COMING UP IN ABOUT SEPTEMBER. SO WE JUST NEED TO VERIFY HOW THAT NEEDS TO BE HANDLED. YES. AND HOW MUCH WE WILL HAVE LEFT OVER.

OKAY. OKAY. ANY ANY COMMENTS FROM THE BOARD ABOUT THEIR PLAN OF ACTION. THE GOOD, BAD UGLY.

EXCELLENT. TOM'S UGLY OVER. YOU. YOU'VE BEEN, YOU'VE BEEN YOU'VE BEEN TALKING TO MIKE WITHROW.

HE'S SECOND. HE PAID ME TO SAY THAT. SO ARE THERE ANY COMMENTS ANY ANY, ANYTHING THAT WE WANT TO SAY TO THEM OR ANY ANY QUESTIONS ON THEIR ON THEIR PROPOSED BUDGET? NO, JUST KEEP DOING WHAT YOU'RE DOING. I THINK IT'S GOOD. GOOD JOB. I THINK YOU'RE DOING A VERY GOOD JOB. THANK YOU. DID A VERY GOOD JOB. WE'VE GOT A GOOD TEAM. APPRECIATE IT. VERY GOOD JOB.

AND I, I DON'T THINK DO I DON'T THINK WE A VOTE ON THESE TODAY. DO WE DO WE PUT THEM IN OUR BUDGET. I THINK THAT'S THE REALLY THE PRESIDENT OF THIS GROUP. YEAH. I JUST HAD TO TALK TO CHRISTINA TO MAKE SURE I WAS DOING RIGHT. I WANT TO AFTER EVERYBODY SPEAKS, I'M GOING TO SHOW YOU THE PROPOSED BUDGET. WE CAN GO OVER IT AND THEN I CAN MEET WITH WHOEVER HOWEVER WE WANT TO DO IT. BETWEEN NOW AND I BELIEVE, THE 23RD, 23RD, OUR MEETING. YEAH. AND THAT'S WHEN WE'LL RESOLVE IT. SO IN THE PROPOSED BUDGET, HAVE YOU USED THESE NUMBERS? YES, MA'AM.

OKAY. I'M JUST TRYING. SO WE DON'T ACTUALLY VOTE ON THESE NOW TILL WE VOTE ON OUR BUDGET.

CORRECT. OKAY. THANK YOU. THANKS, TOM. THANK YOU. CHRISTY. ALL RIGHT. SAME THING FOR US.

WE CAN GO THROUGH THE PRESENTATION OR I CAN HIT THE THE VARIANCES FROM LAST YEAR, HOWEVER YOU PREFER JUST THAT. OKAY, SO THE BIG WE BASICALLY ARE ASKING FOR A LITTLE OVER A 7% INCREASE. A COUPLE OF REASONS FOR THAT. WHEN WE MET WITH THE SITE SELECTORS WHO WERE HERE, THEY HAD ENCOURAGED US TO KIND OF CHANGE UP OUR DIGITAL STRATEGY JUST A LITTLE BIT. SO WE PUT A LITTLE BIT MORE IN THERE TO HIT MORE OF THE TRADE SHOWS THAT WE'VE BEEN TALKING ABOUT. SO THERE'S A LITTLE BIT OF AN INCREASE IN THE DIGITAL THERE. THE PAID SEARCH THAT WE RAN THE TEST ON LAST YEAR, WE FELT LIKE IT WAS SUCCESSFUL AND WE WANT TO CONTINUE THAT. SO THERE'S A LITTLE BIT IN THAT LINE ITEM AS WELL. AND THEN THE OTHER WE PUT A LITTLE BIT MORE IN LOCAL MEDIA JUST SO THAT WE CAN ENHANCE THE TRAILBLAZERS CAMPAIGN AND DO A LITTLE BIT MORE WITH OUR LOCAL MEDIA. THOSE ARE REALLY WHERE THE THE INCREASES ARE ON THOSE. AND THAT BUDGET IS SO SMALL IN THERE. IF YOU I'VE GOT SOME PRINTOUTS IF YOU NEED THE LARGER ONE TOO. THEY'RE TINY. DID YOU DIDN'T YOU DIDN'T PUT YOUR THIS YEAR'S BUDGET. RIGHT. I WAS LOOKING BACK FROM MY FINANCIAL STATEMENT. OH, FROM LAST YEAR'S. I DID NOT PUT LAST YEAR'S IN HERE. THIS IS JUST THIS YEAR'S. OKAY. AND IT IS.

IT IS 7% MORE. WE DID ASK FOR THE CONTINGENCY AGAIN IN CASE THERE IS A A BIG ANNOUNCEMENT.

WE'VE LEFT 50,000 IN THERE IN CASE WE NEEDED TO DO MORE PR RUN TRADE PUBLICATION ADS. BUT WE KEPT THAT OUT LIKE WE DID LAST YEAR. BUT THE THE MAIN BUDGET IS WHERE THE 7% INCREASE LIES. OKAY. AND THAT'S PRIMARILY WHAT WHAT IS THAT JUST SPREAD OVER LOTS OF THINGS.

IT'S SPREAD OVER THE TRADE SHOW MARKETING. FOR THE MOST PART. WE WE PUT A LITTLE BIT MORE IN THAT PAID SEARCH. WE RAN A TEST ON THAT THIS YEAR. AND SO NOW WE'RE PUTTING A MONTHLY CHARGE IN THERE INSTEAD OF JUST THE TEST, A LITTLE BIT MORE IN DESIGN AND GRAPHICS, SINCE WE'RE SINCE WE'RE GOING TO BE CONTINUING THE TRAILBLAZERS CAMPAIGN AND THE BRE STRATEGY, WE FEEL LIKE THERE WILL BE MORE REQUESTS ONCE WE HAVE THAT AND THEN A LITTLE BIT MORE IN LOCAL MEDIA AS WELL. EVERYTHING ELSE PRETTY MUCH REMAINS THE SAME. OKAY. AND IN REGARDS TO YOUR PAYROLL, IT'S JUST WORKED INTO EACH ONE OF THESE CATEGORIES, RIGHT? PAYROLL, WE THAT DOESN'T COME OUT OF OURS. SO FOR PAYROLL FOR OUR EMPLOYEES, THAT'S, THAT'S NOT SO THIS IS JUST ALL THE STUFF THAT YOU'RE BUYING AND DOING. ABSOLUTELY. OKAY. I'M GLAD TO I DON'T THINK I REALIZE. SO WHERE OUR FEES COME IN ARE EITHER IN MARKUPS OR THEY'RE IN LIKE THE DESIGN ELEMENT, THINGS LIKE THAT. THAT'S HOW THAT'S HOW WE'RE COMPENSATED. OKAY. THANK YOU VERY MUCH. ANY QUESTIONS OF KRISTY? I THINK YOU'RE DOING A REALLY GOOD JOB. THANK YOU VERY MUCH. THANK YOU. WE APPRECIATE IT. WE ENJOY IT. OKAY. I MAKE A MOTION. WE ACCEPT. OH, NO, WE'RE NOT MAKING MOTION. OKAY, CHRIS, YOU'RE GOING TO GET IT THOUGH. CHRISSY. YEAH, I LIKE

[01:00:06]

YOUR I LIKE YOUR STYLE. LET'S LET'S MOVE ON. THIS IS NOT GOING TO TAKE MUCH TIME AT ALL BECAUSE I WAS PRETTY MUCH STAY THE SAME. YOU DON'T HAVE TO BE A MATH MAJOR TO FIGURE THIS OUT.

IT'S PRETTY MUCH STAYS THE SAME. THE I WE TWEAKED ONLY THING WE PRETTY MUCH CHANGE IS DIFFERENT.

MOST OF IT WE DIVERTED OVER TO. NOW THAT WE ARE TO THE POINT WHERE FORTUNATE ENOUGH TO HAVE TWO PEOPLE THAT. MOST OF IT HAS GONE TOWARDS SALARY AND AS YOU CAN SEE ON PROMOTIONAL AND SPONSORSHIPS, THOSE HAVE GONE WAY DOWN. AND WE KIND OF LET SOME ORGANIZATIONS KNOW THAT BECAUSE WE WOULD RATHER WE NEEDED IT AS FAR AS SALARY. SO THAT'S WHERE WE ARE. WE'RE STILL IN. IT ALL ADDS UP TO OUR GRAND TOTAL OF 50. OKAY. ALL RIGHT, ALL RIGHT. THANK YOU.

THERE AGAIN, I THINK WE GET A LOT OF BANG FOR OUR BUCK. ALL RIGHT. YOU CAN. I MEAN, WE WE'LL TAKE MORE BUCK. YOU'LL TAKE MORE. THANKS. I, I THINK THAT'S RIGHT. OKAY. TYLER. ALL RIGHT. WE CAN GO THROUGH THE NUMBERS IF YOU WANT, BUT IT IS IN THE IN THE PROPOSAL AS FAR AS VARIANCES THERE, THERE ISN'T ONE. I'M ASKING FOR THE EXACT SAME AMOUNT FOR 2026 THAT I ASKED FOR FOR 25, 26. WE'VE GOT THE SAME PEOPLE. I AM BUDGETING AN OVERALL INCREASE IN SALARIES, BUT QUITE FRANKLY, THE THE FEDERAL GOVERNMENT IS GOING TO PICK UP THAT. SO THAT'S WHY I'M LEAVING THE ODC PORTION IDENTICAL YEAR OVER YEAR. AS FAR AS OUR PERFORMANCE, YOU KNOW, THIS HAS BEEN AN INTERESTING YEAR. THERE'S SO MUCH UP AND DOWN WITH THE ECONOMY IN THE LAST 12 MONTHS. BUT OVERALL, OUR NUMBER OF CLIENTS AND OUR NUMBER OF CONSULTING SESSIONS WERE BASICALLY FLAT YEAR OVER YEAR. SO I THINK THAT'S A GOOD SIGN.

WE HAD A FEW MORE NEW BUSINESSES THIS YEAR THAN LAST YEAR, BUT OUR CAPITALIZATION WAS DOWN. BLUNTLY. IT'S BEEN A FAIRLY TIGHT LENDING ENVIRONMENT IN THE LAST 12 MONTHS. THAT'S JUST HOW IT IS. THERE ARE SIGNS THAT IT'S LOOSENING UP. SO WE'VE SEEN SOME GOOD NUMBERS LATELY. BUT OVERALL FOR THE FOR THE 12 MONTHS ENDING MAY 31ST, WHICH IS WHAT I BASE THESE NUMBERS ON, THAT'S THAT'S HOW IT COMES IN ON OUR WORKSHOPS. WE ACTUALLY HAVE ABOUT A 25% INCREASE IN TOTAL ATTENDANCE THIS YEAR. A LOT OF THAT IS BECAUSE OF OUR PARTNERSHIPS AND FRANKLY, OTHER PEOPLE ADVERTISING FOR US. I MENTIONED EARLIER OUR LIMITS ON WHAT WE HOW WE CAN ADVERTISE. WELL, ONE OF THE THINGS WE DO IS HAVE OTHER PEOPLE DO IT FOR US THAT CAN GET AWAY WITH IT AND WE CAN'T. WELL, AND THAT'S WHAT HAPPENS WHEN YOU PROVIDE GOOD SERVICE. WELL, THANK YOU. THANK YOU VERY MUCH. AS FAR AS THE PEOPLE, IT IS STILL THE SAME THREE. IT'S THREE FULL TIME ASSOCIATES, AND IT'S 45%. THAT'S ROUGHLY WHAT THE PERCENTAGE OF CLIENTS WE GET FROM ODESSA IS ABOUT 45% OVERALL. SO THAT'S THAT'S WHERE THE NUMBERS COME FROM. GOTCHA. OKAY. OKAY. SO TYLER'S ASKING FOR THE SAME AMOUNT AS LAST YEAR. ANY QUESTIONS? COMMENTS. OKAY. THANK YOU. THANK YOU. JAMES. IF JAMES ASKS FOR THE SAME AMOUNT OF MONEY, I'M GOING TO BE SHOCKED. WELL, YOU ARE GOING TO BE SHOCKED. I KNOW MIGHT BE BETTER. I'M ASKING HIM FOR THE SAME AMOUNT OF MONEY WE GOT LAST YEAR AND FOR THE SIX YEARS PRIOR TO THAT. SO HOW ABOUT THAT? SEVEN YEARS, NO CHANGE. OH, WE THOUGHT YOU WERE ASKING FOR THE LAST YEAR AND THEN THE SIX AND AND THE LAST. IF YOU HAD BEEN IN CHARGE OF THE MOTION, WE WOULD HAVE PROBABLY HAD A BETTER PROPOSITION THAN WE HAD. YEAH.

I KNOW, THAT BEING SAID, OURS, YOU KNOW, Y'ALL ARE A PIECE OF OUR BUDGET AND A VERY IMPORTANT PIECE. I'LL SAY IT THAT WAY. BUT WE CAN ABSORB THINGS IN OTHER PLACES AND THROUGH OUR PRIVATE SECTOR SIDE OF THINGS, WHERE YOU HAVE REALLY BEEN VALUABLE TO US OVER THE YEARS IS FOR CONTINUITY. YOU KNOW, I KNOW OUR PROPOSALS. Y'ALL ARE ABOUT WHAT WE DID THIS PAST YEAR AND WHAT WE'RE GOING TO DO THE NEXT YEAR, AND SOME OF THAT'S IN THERE AND YOU'LL BE SEEING MORE OF IT. BUT FOR THE TYPES OF PROJECTS THAT WE DEAL WITH, DESIGNATING INTERSTATES, BRINGING ADDITIONAL AIR CARRIERS, FINISHING A LOOP, THINGS LIKE THAT, IT'S REALLY ABOUT CONTINUITY. THOSE THINGS TAKE YEARS AND YEARS AND YEARS. BUT I WOULD SAY THIS, EVEN THOUGH YOU DON'T WANT TO SAY ANYTHING ELSE, PROBABLY THE GREATEST THING THAT WE HAVE BEEN ABLE TO DO OVER THIS TIME, AND YOU'VE ALLOWED US THE TIME TO DO THIS, IS OUR OVERALL PROGRAM FUNDING IN THE AUGUSTA DISTRICT. YOU ALLOWED US TO WORK THROUGH A TRAVEL DEMAND MODEL OVER THESE YEARS, AND THAT WAS GOOD. BUT THEN NOBODY BELIEVES THE RESULTS. SO WE HAD TO GO BACK AND DO A PERMIAN BASIN FREIGHT STUDY, AND THEN IT TOOK EIGHT YEARS TO GET

[01:05:02]

THOSE RESULTS IMPLEMENTED. BUT I WILL TELL YOU TODAY, THERE ARE ONLY FOUR DISTRICTS IN THE ENTIRE STATE OF TEXAS THAT ARE GETTING MORE THAN THE ODESSA DISTRICT DOES AND MAINTENANCE.

AND WHEN IT COMES TO METRO MOBILITY, OUR MIDLAND ODESSA DOLLARS, WE'RE NUMBER SEVEN IN THE STATE. AND THE CONTINUITY YOU HAVE ALLOWED IN YOUR SUPPORT OF OUR PROGRAM HAS ALLOWED US TO 13, 14, 15 YEARS. IT'S TAKEN TO GET THERE. SO WE APPRECIATE YOU. WELL, WE THINK YOU DO A GREAT JOB. ARE WE STILL IS THIS STILL THE SAME AS WHEN I WAS ON THAT? DO WE DO MIDLAND AND US? DO WE GIVE YOU THE SAME AMOUNT EACH? YEAH. 142 IS THAT CORRECT? WE REPORT BACK TO YOU EVERY MONTH ON THE SAME. OH, I KNOW YOU DO. YEAH. OH, LORD. OKAY. OKAY, SO THAT'S THE 1425. SO OKAY. ANY QUESTIONS OF JAMES? NO. WHO IS THE KING OF LEVERAGE? HE HAS DONE A GREAT JOB FOR US. THANK YOU. OKAY. NEXT ITEM. YOU'VE GIVEN US OUR SCHEDULE FOR THE PROPOSED

[14. Review and discuss proposed budget for the 2026-2027 fiscal year]

BUDGET. THAT WAS IN YOUR HANDOUTS. YES, MA'AM. YEAH. SO I DID TWO THINGS. THREE THINGS I GAVE YOU ALL. YES, SIR. I GAVE YOU ALL THE CALENDAR JUST AS A REMINDER OF WHERE WE ARE.

RIGHT IN THE PROCESS. I PROVIDED THE PROPOSED BUDGET. THEN I PROVIDED A PAGE OF ASSUMPTIONS TO SHOW YOU WHERE I GOT THIS STUFF. OKAY. DO YOU HAVE ANOTHER COPY OF THAT? YES.

WAIT A MINUTE. I'VE GOT IT. SORRY, I GOT IT. ALL RIGHT. I'M STILL THE ONLY PERSON THAT PRINTS OUT OUR AGENDA. SO YOU CAN SEE THAT I'VE GOT LOTS OF PAPER. SOMETIMES I NEED THAT PAPER, TOO. THERE ARE CERTAIN THINGS I HAVE TO HAVE. AGENDAS ARE ONE OF THEM. I'LL GET THAT OFF. OKAY. YOU DON'T HAVE THAT ONE. OKAY, SO GO AHEAD. DO YOU HAVE ANOTHER? THE THE SCHEDULE MIGHT BE IN THE WRONG. IS THAT ALL YOUR MISSION? YES, MA'AM. OH, YOU KNOW WHAT? I'M SORRY.

YOU GOT IT RIGHT THERE. STEP TO ANOTHER PAGE. THANK YOU. EXERCISE. SOME EXERCISE. OKAY, SO YOU WANT TO TALK ABOUT THE BUDGET OR THE SCHEDULE FIRST? I JUST WANTED TO SHOW Y'ALL ON THE SCHEDULE ABOUT JULY 23RD. WE'VE TALKED ABOUT IT. I JUST WANTED TO MAKE SURE THAT WAS ON EVERYBODY'S RADAR. THE GENERAL DEVELOPMENT PLAN IS ALSO DUE THERE. I HAVEN'T HEARD FROM ANYBODY. IF YOU WANT MY HELP, IF THERE'S ANYTHING YOU WANT ME TO DO ON THAT, I THINK THAT IF YOU WOULD JUST WHAT WE DID LAST YEAR IS WE GOT A COPY OF IT AND EVERYBODY READ THROUGH IT. AND THEN WE DISCUSSED, WE HAD A FEW CHANGES AND ADDED A FEW THINGS. BUT I THINK IF YOU WOULD SEND US A COPY OF THE EXISTING ONE OUT SO EVERYBODY CAN. AND I THINK KAYLEE SENT THAT OUT IN HER LAST FOR THE LAST. BUT I'LL BUT I'LL, I'LL MAKE SURE. OKAY, OKAY. EVERYBODY NEEDS TO GO THROUGH THAT. WE'VE ACTUALLY GONE THROUGH IT. I MEAN, WE ACTUALLY WENT THROUGH LAST YEAR'S AND THE CHANGES THAT WERE MADE AND WE MADE VERY FEW. BUT WE DID MAKE SOME CHANGES.

OKAY. SO IF YOU WOULD REACQUAINT YOURSELF WITH THAT BEFORE THIS JULY 23RD MEETING.

AND IF Y'ALL WANT TO MEET WITH ME BEFOREHAND TO COMPILE YOUR CHANGES, JUST LET ME KNOW. JUST REACH OUT AND I'LL BE HAPPY TO ADJUST MY SCHEDULE. SO THAT'S ALL I WANT ON THE CALENDARS.

MAKE SURE WE'RE AWARE OF WHERE WE NEEDED TO BE ON THE ACTUAL BUDGET DOCUMENT ITSELF. I CAN KIND OF TALK YOU THROUGH HOW I GOT MY NUMBERS. OKAY. ON THE SALES TAX, THERE'S A COUPLE OF WAYS. THERE'S A COUPLE OF METHODS TO FIGURE IN SALES TAX. THE TRIED AND TRUE ONE IS LAST SIX MONTHS OF THE YEAR, FIRST SIX MONTHS OF THIS YEAR. IF I DID IT THAT WAY, I GOT A DIFFERENT NUMBER. SO WHAT I DID WAS I WENT THROUGH AND I JUST TOOK 25% OF WHAT THE CITY'S ANTICIPATED SALES ARE. SALES TAX REVENUE IS. THAT'S WHAT'S BEEN DONE HISTORICALLY. IT BROUGHT US DOWN TO 15.1 MILLION. I REALLY FEEL LIKE IT'S GOING TO BE CLOSER TO 16 MILLION. IF THIS WAS VEGAS, I WOULD PUT IT ON 16 MILLION. BUT BASED OFF HOW WE'VE DONE IT HISTORICALLY, THE 15.1 KEEPS IN TREND IN BUDGET TREND. YOU CAN TELL I WENT AHEAD AND ANNUALIZED THE

[01:10:05]

2526 TO ESTIMATE WHERE WE'RE GOING TO BE. AND IT REALLY LOOKS LIKE WE'RE GOING TO HIT THE 15.7 MILLION IN 2526. THE INTEREST INCOME. YOU WERE SPEAKING EARLIER ABOUT HOW TO INVEST THE FUNDS. SO THIS NUMBER IS TRULY A GUESS. HISTORICALLY, WE HAVE HAD FOR THE PAST 3 OR 4 YEARS, IT'S BEEN OVER 4 MILLION EVERY YEAR. I AM NOT AN INVESTMENT BANKER IN ANY WAY, SHAPE, FORM OR FASHION, BUT IT'S NOT LOOKING LIKE IT'S GOING TO BE NEXT YEAR AT THIS POINT. BUT I WILL TAKE DIRECTION FROM THE INVESTMENT COMMITTEE ON HOW Y'ALL FEEL ABOUT THAT. THE INVESTMENT GAIN OR LOSS, THOSE MARKET SECURITIES THAT WE KIND OF SPOKE ON EARLIER IN THE INVESTMENT REPORT THEY'RE LOSING RIGHT NOW. AND SO I'M JUST ANTICIPATING SOME LOSS MAYBE NEXT YEAR. ON THOSE. SO THAT'S WHERE THE REVENUE COMES FROM. FOR THE AUDIT. I THINK WE RECENTLY WENT WE WENT OUT AND NEGOTIATED. I THINK THAT CONTRACT IS STILL IN EFFECT AND IT'S JUST CASE BY CASE. SO THAT'S A HARD ONE TO DETERMINE AS WELL. SO I JUST ADDED 10% AND FIGURED THAT WOULD BE ABOUT AS CLOSE AS WE CAN GET. UNLESS Y'ALL KNOW SOMETHING I DON'T KNOW. I DID THE SAME WITH BANK SERVICES. CITY OF ODESSA.

NOTHING CHANGED THERE. AND YOU INCREASE THOSE BY, WHAT, 10%? YEAH, YEAH. OKAY. SUPPLIES AND MATERIALS. I LEFT THAT AS THE SAME. THEY'RE ALL GOOD. THEY DON'T USE MUCH OF THAT. THAT THAT'S STAYED PRETTY LOW. AND THEN I PLUGGED IN THE CONTRACTOR'S AMOUNTS. ON THE FACADE. WE HAVE HAD ONLY, I THINK, ONE GRANT THIS YEAR. I SEE THAT WE HAVE ANOTHER ONE IN THE WORKS. SO I JUST LEFT THAT AT 150,000. THAT'S BEEN HISTORICALLY THERE. AGAIN, I CAN TAKE DIRECTION FROM Y'ALL ON THAT. SO THAT GETS US AT 2.9 MILLION IN EXPENDITURES ON JUST BASICALLY OPERATING. ON THE BUSINESS INCENTIVES. WHAT I DID THERE IS I SPOKE TO Y'ALL A LITTLE BIT ABOUT THE INTERNAL AUDIT WE'RE DOING ON THE CONTRACTS. THAT'S STILL PRELIMINARY. WE'RE STILL WORKING ON THAT. MYSELF AND ANOTHER ACCOUNTANT ARE DOING THAT. BUT WHAT I DID WAS I JUST TOOK WHAT I ANTICIPATE WE ARE GOING TO PAY OUT IN THAT CATEGORY NEXT YEAR. OF COURSE, A LOT OF THAT DEPENDS ON PERFORMANCES AND THEIR DELIVERABLES. SO THAT'S A BEST GUESS. BEST GUESS I CAN GET. THAT SHOULD BASED ON WHAT WE HAVE RIGHT NOW, WE SHOULD BE ABLE TO GET AN EXACT NUMBER OF FOR WHAT WE HAVE THAT WE KNOW WE'RE GOING TO PAY, ASSUMING EVERYBODY. AND I THINK THAT'S PRETTY MUCH WHAT I GOT HERE, I BELIEVE, IS I TOOK WHAT I, THE MAX, THE MAX OF WHAT THEY SHOULD BE PAYING IF THEY TURN IN THEIR WORK. OKAY, THAT LOOKS OKAY. AND I, WE CAN LOOK AT IT AGAIN. I'M HAPPY TO LOOK AT IT AGAIN BEFORE THE 23RD. OKAY. AND I CAN SEND YOU ALL THE CALCULATIONS BEHIND EVERYTHING.

IN THAT 7.5 MILLION IS THE SAME 7.5 MILLION THAT WE TALKED ABOUT, RIGHT? YES, MA'AM. OKAY.

AND THE SAME FOR THE NEXT THE CITY INFRASTRUCTURE GRANTS. THAT'S THE 7.5 MILLION. AND HOW IT WAS WORDED IS LIKE HALF OF THE SALES TAX ESTIMATED SALES TAX REVENUE. AND IT'S SO I JUST MADE IT A ROUND NUMBER. WELL, WE COMMITTED WE SAID WE'D NOT GIVE ANY MORE, BUT WE COMMITTED 15,000,007.5 MILLION THIS YEAR AND SEVEN AND A HALF. AND NEXT YEAR. SO THAT YOU WILL SEE DOWN HERE IN THE ASSIGNED FUND BALANCE ON THE ANNUALIZED FOR 2526, THAT 15 MILLION. THAT'S THE 15 MILLION IS THE IS THAT FOR THAT'S FOR THIS YEAR AND NEXT YEAR THAT WE'VE COMMITTED TO. I UNDERSTOOD THAT WAS FOR THIS YEAR, WE'RE NOT DOING 15 MILLION. I THINK WE JUST DID HALF OF THAT. YEAH WE DID. WE SAID WE'D GIVE YOU SEVEN BECAUSE OUR YEAR IS ALMOST OVER.

IN THIS FISCAL YEAR, WE DO SEVEN AND A HALF. AND THEN IN THE FISCAL YEAR 2627 WE DO SEVEN AND A HALF. OKAY. THAT'S WHAT I RECALL. SO. SO THEN YOU GO DOWN AND WE CAN TALK ABOUT,

[01:15:02]

REMEMBER I TOLD YOU THAT I WAS TRYING TO GET US MORE IN LINE WITH GASB ON OUR FUND BALANCE TERMINOLOGY. THAT WAY, WHENEVER WE GET THE A F R, THERE'S NO SURPRISE, RIGHT? SO ON THE NOTES AND ASSUMPTIONS, I DID A QUICK LITTLE EXPLANATION. SO IF YOU LOOK AT NUMBER SIX ON THE NOTES AND ASSUMPTIONS, I GAVE THE DEFINITION, THE GATSBY, THE SIMPLIFIED GASB DEFINITION OF COMMITTED FUND BALANCE. SO THESE ARE FUNDS THAT Y'ALL TOOK A SPECIFIC ACTION ON, WHICH IS EITHER TYPICALLY A RESOLUTION IN A CONTRACT, AND THEN IT TYPICALLY HAS TO GO TO COUNCIL AS WELL. SO THOSE FUNDS ARE COMMITTED. THEY HAVE DONE ALL THOSE STEPS IN ORDER FOR THOSE FUNDS TO CHANGE USE, WE WOULD HAVE TO DO THE SAME THING AGAIN, DO ANOTHER RESOLUTION AND OR CONTRACT AND GET IT APPROVED BY THE BOARD. SO ANYTHING YOU DON'T WANT SHOWING UP IN YOUR UNASSIGNED FUND BALANCE NEEDS TO BE COMMITTED. AND SO THAT'S HOW YOU GET THAT THERE. THE ASSIGNED FUND BALANCE ON THIS IS NUMBER SEVEN ON YOUR NOTES AND ASSUMPTIONS. I LIKEN THIS MORE TO A PURCHASE ORDER TO A WHAT, LIKE A PURCHASE ORDER OR A CONSCIOUS OF SOMETHING THAT CAN BE BROKEN EASIER, BUT IT WOULD TAKE Y'ALL CHANGING THE BUDGET LIKE IT WOULD REQUIRE A BUDGET ADJUSTMENT. SO THIS COULD ALSO BE SOMETHING THAT ODC HAS SAID THAT WE'RE GOING TO DO, BUT WE HAVEN'T GONE TO THE COUNCIL YET. SO WE KIND OF PUT IT IN THAT CATEGORY. SO HOW I CALCULATED THE CALCULATED THE COMMITTED FUND BALANCE ON THIS BUDGET SHEET AS I TOOK. REAL SIMPLE. I JUST TOOK THE RESERVES. YEAH, THAT'S WHAT I DID THERE. LESS THE PAYMENTS. I ANTICIPATE WE'RE GOING TO PAY OUT. OKAY. SO THAT'S WHERE I GOT THAT 3.6. YEAH. OKAY. AND I DIDN'T HAVE ANYTHING IN ASSIGNED BECAUSE WE CAN GO BACK AND TALK ABOUT THAT 25 MILLION THAT WE HAVE SET ASIDE FOR WHATEVER. IT'S REALLY NOTHING. YEAH. IT'S JUST AN INTERNAL ASSIGNMENT. IT'S NOT COMMITTED TO ANYBODY. IT'S JUST THAT. AND I CAN DO THAT ON OUR FINANCIAL REPORTS. I DO NOT MIND KIND OF EARMARKING THAT THAT WAY. Y'ALL DON'T HAVE TO DO THE MATH, BUT I WANTED TO GIVE Y'ALL MORE CLOSE TO WHAT IT WOULD LOOK LIKE ON THE AFR. THAT WAY Y'ALL ARE AWARE OF WHAT WE WERE DOING. OKAY ON THE END RESULT. OKAY, SO THE 15 MILLION ASSIGNED BALANCE FOR 2526, THAT SHOULD BE SEVEN AND A HALF. OKAY. I WILL GO BACK AND LOOK AT THE AGENDA AND MAKE SURE THAT BECAUSE IT'S I THINK IT'S ALREADY GONE TO COUNCIL. I'LL LOOK AND SEE. YEAH. AND THEN THERE SHOULD BE SEVEN AND A HALF IN THE NEXT YEAR'S COLUMN.

YEAH. OKAY. BECAUSE WE TALKED ABOUT THE FACT THAT WE WERE ALREADY THROUGH A GOOD PART OF THE YEAR. AND SO WITH AND WE WERE GOING TO GIVE THEM, YOU KNOW, OF THIS YEAR, SEVEN AND A HALF, AND THEN THE SEVEN AND A HALF NEXT YEAR. RIGHT. OKAY. WHICH MEANS THEY COULD GET THE WHOLE 15,000,000 IN 3 MONTHS. BUT THEY DIDN'T THEY WEREN'T EVEN WORKING ON ANY OF THOSE PROJECTS YET. REMEMBER? THEY HADN'T EVEN STARTED THEM. SO YEAH, WE NEEDED THE WE NEEDED THE FUNDING BEFORE WE COULD START THEM. WELL, AND AARON SAID, WELL, WE'D LIKE TO GO AHEAD AND HAVE THE MONEY SO WE CAN HAVE MAKE HAVE THE INTEREST ON IT. AND I SAID, WELL, WE'D LIKE TO HAVE THE MONEY SO WE CAN HAVE THE INTEREST ON IT. THE WAY I UNDERSTOOD IS WE'RE GOING TO DO LIKE A REIMBURSEMENT, LIKE WE'RE GOING TO TREAT IT LIKE A REIMBURSEMENT, RIGHT? YEAH. THAT I DID GET THAT FROM THOSE NOTES. OKAY. OKAY. SO THAT'S WHAT I HAVE HERE. SO I WILL GO AND PULL THOSE AGENDA ITEMS. THIS WE ARE GOING TO INCLUDE THIS THIS YEAR IN THE COUNCIL WORKSHOP BECAUSE REALLY THEY NEED TO SEE THIS TOO. AND SO WE'LL GET THAT IN THERE. THE COUNCIL WORKSHOPS, THE 27TH. SO THERE'S TIME TO MAKE ANY CHANGES THAT WE NEED. OKAY. SO. ON OUR 23RD BUDGET WORKSHOP, THAT'S JUST FOR US, RIGHT? YES, YES. OKAY. AND THAT'S TO APPROVE, TO GO THROUGH THIS BUDGET AND THROUGH OUR. IS IT ALSO FOR OUR GENERAL DEVELOPMENT PLAN? YES, MA'AM. OKAY. AND SO THAT'S ON A THURSDAY. AND WE WOULD DO IT AT THE SAME TIME. DO YOU KNOW WHAT USUALLY IS THAT WHEN WE DO IT.

YES, MA'AM. THREE 3:00. DOES THAT WORK FOR EVERYBODY HERE. YES. OKAY. 3:00 HERE. ALL RIGHT.

[01:20:22]

SO IN THE MEANTIME, IF YOU. DO, WE NEED TO TAKE I MEAN, THIS SEEMS TO BE PRETTY, PRETTY CLEAR, BUT WE WOULD VOTE ON IT THEN. YES, MA'AM. SO IF YOU'VE GOT ANY QUESTIONS THEN WE CAN CALL KAYLA IN THE INTERIM. YEAH PLEASE DO. YEAH. CALL ME EMAIL ME WHATEVER ANY CONCERNS. AND THEN ALSO ON THE DEVELOPMENT PLAN, LET ME KNOW WHAT YOU WANT ME TO DO TO HELP. I'LL SEND THAT OUT TO EVERYBODY, BUT LET ME KNOW IF YOU NEED ME TO FACILITATE A MEETING. OR DO YOU WANT TO ASSIGN A COMMITTEE HOWEVER YOU I THINK LAST YEAR KAYLIE AND MR. BOUTIN JUST SAT DOWN AND DID IT. SO WHATEVER Y'ALL NEED FROM ME, JUST LET ME KNOW, OKAY? THANK YOU. ALL RIGHT. THANK YOU. THANK YOU SO MUCH FOR GETTING ALL THIS FOR US. OKAY. NUMBER 15, APPOINT MEMBERS TO THE COMPLIANCE COMMITTEE. DO WE HAVE SOME TO APPOINT? DO WE HAVE ANY TO APPOINT? WE APPOINTED WE'VE GOTTEN TO SO FAR THAT WE'VE APPOINTED. DO WE HAVE ANY OTHER APPLICATIONS? I GUESS THIS IS JUST ON HERE BECAUSE WE WERE HOPING WE WOULD GET. WE WERE REALLY THINKING KAYLIE MIGHT FILL OUT A APPLICATION. SHE'S BEEN ON VACATION. OKAY, SO I THINK ARE THERE STILL TWO OPENINGS? KATHY? BUT YOU HAVE ENOUGH NOW TO HAVE A QUORUM, RIGHT? OKAY. OKAY. SO I GUESS THERE'S NOTHING TO DO ON THAT. OKAY. UPDATING THE WE JUST KIND

[16. Upcoming dates for future ODC Board meetings]

OF TALKED ABOUT THE FUTURE BOARD MEETING ON THE 23RD, AND THEN OUR NEXT BOARD MEETING WOULD BE ON AUGUST 13TH. I'M GOING TO BE OUT OF TOWN THEN. SO WILL I, BUT I'M SURE THOMAS WILL BE BACK. ARE YOU GOING TO BE HERE THEN? SHOULD BE, SHOULD BE HERE. OKAY. AND I'M SURE JEFFERSON, HOPEFULLY WE'LL HAVE JEFFERSON WILL BE HERE. AND BESIDES THAT, WE'VE DONE ALL THE HARD WORK. OKAY. ANYTHING ELSE? OKAY. I'D ENTERTAIN A MOTION TO ADJOURN. SO MOVED.

SECOND. ALL THOSE IN FAVOR, SAY AYE. AYE. OPPOSED? OKAY. THIS MEETING IS ADJOU

* This transcript was compiled from uncorrected Closed Captioning.

Jul 09, 2026 Odessa Development Corporation

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